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Maintaining Eligibility

In order to maintain your eligibility to receive financial aid, you must meet the following requirements:
  • You must be a degree-seeking student.
  • You must meet Satisfactory Academic Progress (SAP).
  • You must be enrolled at least half-time.
Scholarships & Financial Aid monitors your SAP at the end of every semester (professional law, medical, veterinary medicine, dental and pharmacy students are reviewed annually). If you do not meet the requirements for SAP, you have the right to appeal and provide information about extenuating circumstances that may have hindered your progress. Appeals are reviewed on a case-by-case basis.  Please note that SAP and minimum enrollment requirements for individual financial aid program eligibility may vary.

In addition to potentially affecting current semester financial aid, drops and withdrawals are considered unsuccessfully completed coursework when determining SAP and will impact completion rate. If you drop below the necessary completion rate you may lose eligibility for financial aid in future terms.

SAP Components
There are three components to SAP. Failure to comply with any component may result in a loss of aid eligibility. The three components are as follows:
Minimum Grade Point Average (GPA)
  • Undergraduate Students: 2.0
  • Graduate Students: 3.0
  • Veterinary Medicine Students: 2.0
  • Law Students 2.33
  • Nursing Students: 2.0
  • Medical Students: 2.0
  • Dentistry Students: 2.0
  • Pharmacy Students: 2.33
Completion Rate (Deficit Hours)
While students are expected to enroll full-time to be eligible for financial aid, each student must successfully complete at least a minimum percentage of all credit hours attempted. This percentage includes all institutional and transfer credit hours, regardless of whether or not financial aid was received. Grades of W, F, I, U, Q, X, NG, and grade exclusions are not considered to be adequate grades for completion.
  • Undergraduate Students: 75%
  • Graduate Students: 67%
  • Veterinary Medicine Students: 67%
  • Law Students: 67%
  • Nursing Students: 67%
  • Medical Students: 67%
  • Dentistry Students: 67%
  • Pharmacy Students: 67%
Maximum Hours (Excessive Hours)
Students are expected to complete their degree pursuits within a maximum timeframe, including transfer hours earned as well as institutional attempted hours. Students may not receive financial assistance beyond the following:
  • Undergraduate: 160 hours (a few exceptions apply)
  • Graduate Students: 150% of degree program requirements
  • Veterinary Medicine Students: 200 hours
  • Law Students 135 hours
  • Nursing Students: 150% of degree program requirements
  • Medical Students: 285 hours
  • Dentistry Students: 250 hours
  • Pharmacy Students: 219 hours
Credit hours are cumulative; thus, students working towards obtaining more than one degree in the same category (e.g. undergraduate nursing) may reach this maximum timeframe before completing their course of study and may need to appeal eligibility.
SAP Warnings
After one semester of not meeting the SAP standards, students will be issued a warning and will be permitted to receive financial aid for the next semester. However, after the one semester of warning, students who fail to meet any one or a combination of the SAP components will be ineligible for financial assistance. Students may appeal ineligibility by providing information on extenuating circumstances, indicating what has changed to allow successful academic progress. If an appeal is granted, students may be placed on financial aid probation and asked to follow an academic plan that will lead to meeting minimum SAP requirements in the near future. If students do not meet the terms of probation, eligibility for financial aid will cease and all remaining aid will be cancelled. Subsequent appeals of the same nature are not permitted. Once a student falls from his/her academic plan and loses eligibility, the only way to regain eligibility for financial aid is to meet the SAP requirements.
SAP Notifications
Students who fail to meet minimum SAP standards are not eligible to receive financial aid. Students will be notified of the reason(s) for the loss of eligibility through a letter sent to the permanent address on file with the University as well as via the Scholarships & Financial Aid Portal.

Students may appeal their ineligibility by providing information on extenuating circumstances, indicating what has changed to allow successful academic progress. However, the submission of an appeal is only a request and does not guarantee that scholarship or financial aid eligibility will be reinstated. The appeal must be submitted online through howdy.tamu.edu. Click the My Finances tab and enter the Scholarships & Financial Aid Portal. The student should provide evidence of the extenuating circumstances that occurred.

Students who graduate from Texas A&M University but do not meet Scholarships & Financial Aid Satisfactory Academic Progress minimums will be denied aid eligibility for additional coursework taken at the same degree level (i.e. teacher certification or post-baccalaureate work), but may visit with a Scholarships & Financial Aid advisor to determine continuing eligibility. Academic progress for students beginning a new degree level (i.e. undergraduate to graduate or undergraduate to professional) will be evaluated based on coursework/performance at the new level.
Scholarships & Financial Aid does not recognize the GPA that results from the submission of the Grade Exclusion Form. Grade excluded courses will be calculated in financial aid GPA based on the grading mark earned in each course (D, F, or U).

Students must also complete at least 75% of all coursework attempted. Because grade excluded courses cannot be used to satisfy degree requirements, they will be considered attempted but not passed. This will impact cumulative hours completed and possibly leave undergraduate students to fall below the minimum 75% completion rate that is required for Satisfactory Academic Progress.

Grade exclusions may also impact student loan eligibility. Annual loan limits are determined based upon classification. Grade exclusion may change a student’s grade level/classification.

*Grade exclusions are no longer an option available to students after August 2013.
All financial aid offers are based on full-time enrollment. However, most of the financial aid programs we offer require students to be registered at least half-time. The Award Proration page includes information regarding funds and proration rules. Please see the chart below for the definition of your enrollment status for undergraduate, graduate, and professional students. Veterinary Medicine students enrolled in graduate coursework during the summer will follow the graduate enrollment requirements.
For Federal, State and Institutional Aid (including scholarships), the following will apply:
Scroll Table Left and Right
  Fall Spring Summer
Undergraduate Full-time: 12
Three-quarter: 9
Half-time: 6
Full-time: 12
Three-quarter: 9
Half-time: 6
Full-time: 12
Three-quarter: 9
Half-time: 6
Graduate Full-time: 9
Three-quarter: 7
Half-time: 5
Full-time: 9
Three-quarter: 7
Half-time: 5
Full-time: 6
Three-quarter: 5
Half-time: 3
Veterinary Medicine (DVM) Full-time: 12
Three-quarter: 9
Half-time: 6
Full-time: 12
Three-quarter: 9
Half-time: 6
Full-time: 8
Three-quarter: 6
Half-time: 4
Law School Full-time: 12
Three-quarter: 9
Half-time: 6
Full-time: 12
Three-quarter: 9
Half-time: 6
Full-time: 8
Three-quarter: 6
Half-time: 4
Federal regulations require colleges to consider all educational financial assistance to be calculated in determining student eligibility. Financial assistance includes but is not limited to grants, loans, scholarships, waivers, fellowships/assistantships, work study, specific Veteran educational benefits, and similar programs used to cover postsecondary educational expenses. When a student receives more aid than his/her financial need, enrollment eligibility, or cost of attendance permits, the result may be an overaward. Overawards must be resolved and may result in funds being returned to an aid program and a student owing the University money.

Scholarships & Financial Aid typically adjusts overawards for students who are over need and for those students who exceed their cost of attendance prior to aid being disbursed. However, if a student receives additional resources after all awarded aid is disbursed, we will adjust aid as necessary in order for a student to remain best eligible for each aid program awarded. If an overaward adjustment made by Scholarships & Financial Aid results in a student account balance of $500 or more, Scholarships & Financial Aid (in conjunction with Student Business Services) will place a hold on the student’s account that will prevent course registration and transcript release. Upon receipt of payment in full, the aforementioned hold will automatically expire.
How does this affect my financial aid?
Scholarships & Financial Aid initially awards all students assuming full-time enrollment. Students’ records are then reviewed each semester to determine if they are enrolled less than full-time. Adjustments are then made to the financial aid awards of students enrolled less than full-time. This review and adjustment occurs each semester, prior to the financial aid disbursement date and then again at census date (the official 12th class day of the semester).

Award and Program Enrollment Requirements
Aid Eligibility Appeals
Recognizing that there may be extenuating circumstances that have prevented you from meeting the minimum satisfactory academic progress standards required for financial aid eligibility, federal regulations provide you the opportunity to appeal the loss of your eligibility.

If an appeal is granted, you will be placed on financial aid probation and asked to follow an academic plan that will lead to meeting minimum SAP requirements in the future. If you do not meet the terms of probation, eligibility for financial aid will cease and all remaining aid will be cancelled. Subsequent appeals of the same nature are not permitted. Once you fail to meet the terms of your academic plan and lose eligibility, the only way to regain eligibility for financial aid is to meet the SAP minimum requirements.
Maximum Hours and Completion Rate Appeals
To facilitate this appeal opportunity for exceeding Maximum Hours or not meeting Completion Rates, please follow the steps below: 
  1. Visit howdy.tamu.edu and access the Scholarships & Financial Aid Portal channel on the My Finances tab to review the qualifications and file the appeal form.
  2. Print the Academic Advisor Appeal Questionnaire form and meet with your Academic Advisor to have this completed.
  3. Once Steps 1-2 are complete, schedule an appointment with a financial aid advisor by contacting Scholarships and Financial Aid at (979) 845-3236. At this appointment you will submit the Academic Advisor Appeal Questionnaire and discuss options for your academic success and financial aid.
Note: Completion of the steps listed above does not guarantee your appeal will be granted.
Grade Appeals
To facilitate this appeal opportunity for not meeting the Minimum Grade Point Average, please follow the steps below: 
  1. Visit howdy.tamu.edu and access the Scholarships & Financial Aid Portal channel on the My Finances tab to review the qualifications and file the appeal form.
  2. Complete the Path to Financial Success through the Scholarships & Financial Aid Portal.
  3. Print the Academic Advisor Appeal Questionnaire form and meet with your Academic Advisor to have this completed.
  4. Once Steps 1-3 are complete, schedule an appointment with a financial aid advisor by contacting Scholarships and Financial Aid at (979) 845-3236. At this appointment you will submit the Academic Advisor Appeal Questionnaire and discuss options for your academic success and financial aid.

Note: Completion of the steps listed above does not guarantee your appeal will be granted.

Review your Satisfactory Academic Progress (SAP) requirements to maintain financial aid eligibility