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Quality Assurance

The Quality Assurance (QA) Program was instituted by the United States Department of Education to improve equity and fairness in awarding federal and state dollars to students who have financial need. It also assesses the quality and accuracy of the financial aid process. The results of the QA Program are used to improve the student financial aid process across the country and for Texas A&M University.
How students are selected
Students are randomly selected through a computer generated program for the QA Program every two years by Scholarships & Financial Aid at Texas A&M University. Students selected are federal student aid recipients. It is possible for students to be selected for more than one award year, due to the fact the sample is random.
How students are notified
Students are notified that they have been selected through the regular verification process.

Documentation selected students are required to turn in:

Quality Assurance Verification Form
US Income Tax IRS Data Retrieval through the FAFSA or IRS Tax Transcripts and W2s for student
US Income Tax IRS Data Retrieval through the FAFSA or IRS Tax Transcripts and W2s for parent if student is dependent
US Income Tax IRS Data Retrieval through the FAFSA or IRS Tax Transcripts and W2s for spouse if student is married
How soon documents must be submitted
Documents must be submitted as soon as possible to avoid a delay in the disbursement of financial aid. No aid will be disbursed if the student’s file is incomplete.
The QA Process
Once all information has been received, a Financial Aid Advisor will compare the FAFSA information to the submitted verification information. If the information differs, the FAFSA data will be updated. This may cause the student’s Expected Family Contribution (EFC) to decrease or increase. The student will be sent a financial aid offer letter once their file has been competed.
Funds that can be disbursed if QA is incomplete
Scholarships, Short-term Loans, Emergency Tuition and Fee Loans (ETFL), and Alternative Loans may be disbursed if students are otherwise eligible.