For students who qualify, Federal and Texas college work study programs provides part-time employment for U.S. citizens, permanent residents, and certain other non-citizens. These programs allow eligible students to earn money through their pay checks to help pay for educational expenses in addition to gaining valuable work experience. Federal and Texas college work study job openings is posted on Jobs for Aggies Job Board to ensure all eligible students have an opportunity to apply.
For students who qualify for these programs, 75% of the student's gross earnings are paid from Federal or Texas college work study funds. Hiring departments are responsible for paying the remaining 25% of the student’s gross earnings plus required payroll taxes (i.e., FICA, UCI, and WCI). Federal and Texas college work study earnings is paid on a bi-weekly payroll basis.
Students employed under this program work an average of 10-15 hours per week. This may vary depending on the amount of work study funds offered and class schedule.
Texas A&M University colleges/departments and local system members are eligible to participate as employers in the work study program. However, resident advisors, on-call student workers, graduate assistants and student research assistant positions are not eligible for work study funding.
Graduate and undergraduate students with financial need as determined by the Free Application for Financial Aid (FAFSA) or Texas Application for State Financial Aid (TASFA) are eligible for work study funds. Which application is needed is dependent on whether a student qualifies for all forms of federal aid or only state aid.
Students must meet satisfactory academic progress requirements and be enrolled at least half-time at Texas A&M University. On a case-by-case basis, awards may be offered to students who are enrolled less than half-time. Should a student meet the eligibility requirements for Work Study and funding is available, the amount of Work Study for which a student qualifies will be included in their financial aid offer.
Only students with advance approval from Scholarships & Financial Aid may be hired in work study title codes on state or federal work study funding. Eligible students will present a work study certificate form to the hiring department and the hiring department should maintain a copy of the work study certificate in the student’s personnel file.
In order to utilize a student’s work study award, the appropriate Job Profile Title must be chosen when completing the “Create Position”, “Hire Process” or “Change Job” business processes. When hiring a work study student, the hiring department assigns a department account costing allocation to be used to pay the non-work study percentage of wages. When/if the student’s allocation of work study funds is expended, the entire wages will be paid from the department account. Scholarships & Financial Aid may initiate the Payroll Cost Transfer request with the department so that the source be moved from work study funds to non-work study funds.
All male employees between the ages of 18 and 25 must show proof of compliance with Selective Service Registration if using Texas work study funds. Proof may be obtained online at the Selective Service System webpage. The hiring department should retain that proof in the student employees human resource files.
Employing departments shall maintain time records in Workday and ensure timely payment of work study employees.
Community Service Program and Reads & Counts Tutor Program work study time sheets must include:
The student's name
The agency or school name
The starting and ending dates of the payroll period
The dates and times that the student worked
The student's signature
The supervisor’s signature
Employing departments must create and maintain job descriptions for each student employee in the Jobs for Aggies Job Board under the employer contact and the job id number
All of the following wage rate provisions must be met by the employing department:
All student employees will be paid in accordance with the wage rate table developed and posted by the Human Resource office.
All student employment classifications are listed by base rate and maximum rate.
The starting rate of pay is at the department's discretion so long as the rate is consistent with the wage rate tables and the wages of other student workers in that department or unit.
The student's academic classification has no bearing on the title code or rate of pay.
Designated offices include the following – The Scholarships & Financial Aid office is the office responsible for the work study programs at Texas A&M University in College Station, Texas A&M University - Health Science Center, Texas A&M University at Galveston, Texas A&M University - Higher Education Center at McAllen and the Texas A&M School of Law. In determining a rate of pay, departments are to consider the following: a) the skills needed to perform the job b) rates the department would normally pay other student employees performing similar duties c) how much individuals with similar skills are paid in the local market for doing the same type of job.
Promotions and Merit Increases may be recommended based upon yearly performance review, across-the-board increase or change in job titles/duties/responsibilities. The department head, or designee, is responsible for the review and approval of recommendations for promotion. The hiring department will appropriately document such pay increases and title changes (i.e. revised position description, letter of recommendation, performance review, etc.).
Merit increases to the student employee’s rate of pay may occur at any time after 12 months of employment. Recommendations must clearly describe meritorious job performance. The department head, or designee, is responsible for the review and approval of recommendation for merit increases. The hiring department will appropriately document such pay increases (i.e. letter of recommendation, performance review, etc.). Merit increases are to be requested through their Human Resources Hub.
Student employees are not eligible for fringe benefits such as sick leave, vacation time or paid holidays; nor are they eligible to participate in retirement programs. Student employees are not eligible for group health insurance benefits unless they work 30+ hours over 90+ days. Federal and Texas work study students are exempt from group health insurance benefits.
Student employees are covered under the provisions of Workers’ Compensation Insurance and Social Security. Payroll deductions for Social Security and taxes will be made as appropriate. In accordance with federal regulations, student employees paid through work study awards may not be paid for hours that have not actually been worked. For this reason, estimated time in Workday shall not be processed for work study student employees.
The Scholarships & Financial Aid office will work in coordination with the Hub’s Human Resource Generalists to ensure work study students fully utilize their awarded allocation without exceeding established limits.